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Patients have the right to receive copies of their medical records. You can request a copy of your medical records by mail or in person. You can request copies or a summary of the records. You may be charged a fee for costs related to medical record retrieval, copying and certification.
To obtain your medical records by mail You must print and complete the Authorization for Disclosure of Protected Health Information (PHI) form and mail request to:
To obtain your medical records in person Complete the consent form on-site in the Health Information Management Department at Grady. Health Information Management (Medical Records) is located on the first floor of Grady Memorial Hospital - Room E138 .
To contact Medical Records Health Information Management (Medical Records) is located on the first floor of Grady Memorial Hospital - Room E138. You can contact Medical Records at (404) 616-4280, Monday through Friday during the hours of 8 am to 4:30 pm
Frequently Asked Questions
Where is the Medical Records Department located?The Health Information Management Department (Medical Records) is located on the first floor of Grady Memorial Hospital, Room E138.
How do I request a copy of my record for myself?Print and complete the Authorization for Disclosure of Protected Health Information (PHI) form and mail request to:
You may also choose to complete the consent form on-site in the Health Information Management Department at Grady.
How do I obtain copies of Medical Records for those other than myself?
My Child The parent or legal guardian must sign the consent release. Legal guardians will be asked to provide documentation of legal guardianship.
Patients who are 18 or older but unable to sign consent due to physical/mental illness Durable Healthcare Power of Attorney (or other court appointed documentation) must be provided.
Patients who are deceased Legal representation documentation must be provided.
How long will it take to process my request?Requests for copies will be processed within 15 business days; copies may be picked up in person, or mailed to the address provided.
May I fax my request?Faxed requests are not accepted. However, we do accept faxes from doctor's offices and other hospitals.
Who do I contact if I have questions?If you have any questions, please call the Medical Records department at (404) 616-4280.
Is there a fee for obtaining my medical records**?
Fees for personal records are as follows:
**Patients are allowed one free copy of their medical record per year. The Georgia Office of Planning and Budget has approved these fees for cost related to medical record retrieval, copying and certification effective July 1, 2004. |